Hall Family Farm Party Rental Form
Food and Drinks
Drinks: Water, sodas, and slushies are available for purchase. You may bring your own drinks with you. PERSONAL ALCOHOLIC BEVERAGES ARE NOT PERMITTED. ALCOHOLIC BEVERAGES CAN ONLY BE SERVED BY A LICENSED BARTENDER OR VENDOR.
Pizza: Pizza delivery is by our partner Hungry Howies ONLY and must be pre‐ordered at least 24 hours in advance of party. Call 704‐562‐4021or email firstname.lastname@example.org to pre‐order extra large cheese or pepperoni 16‐slice pizzas (approx. 5‐7 kids per pizza). The cost is $14 per pizza.
Cakes: You may bring birthday cakes with you. We have refrigerator/freezer space to store ONLY birthday cakes.
Other Food & Drinks: A variety of snacks, breads, funnel cakes, donuts, and ice cream are available for purchase. You may bring your own food with you. Please note that all set up and clean up must take place within two‐hour rental period.
Party Tent: 20 foot x 20 foot wedding tent with five 6‐foot‐long picnic tables and one 6‐foot‐long straight table. You may bring decorations if you choose; however, ALL SET UP AND CLEAN UP MUST TAKE PLACE WITHIN 15 MINUTES BEFORE AND AFTER YOUR RENTAL PERIOD.
Bonfire: We provide firewood, lighting of fire, and roughly 50 feet of bench seating (seats 30‐40 persons).
Two‐hour rental period: There is usually another party before and after your party; therefore, we appreciate you cleaning and vacating tent/bonfire at the end of your two‐hour rental period.
AFTER HALL FAMILY FARM CLOSES IN THE EVENING (SPRING SEASON – 7PM EVERYDAY) (FALL SEASON – 10 PM FRIDAY AND SATURDAY, 6 PM SUNDAY‐THURSDAY), YOU WILL BE CHARGED AN ADDITIONAL $1 FOR EVERY MINUTE THAT YOU HAVE NOT VACATED THE TENT OR BONFIRE.
Hayride: One two‐hour tent rental includes 25 hayride tickets for the use of party guests. Children under three years of age ride for free. Additional tickets cost $3.25 each. Due to the unfairness to our regular guests, we no longer advance party guests to the front of the hayride line; on busy fall days we advise party guests to do the hayride at the end of the rental period.
Deposit: Full payment of the party tent and/or bonfire is required at time of booking.
Balance Due: At the beginning of your event, your party coordinator will take your credit card information (Visa, Mastercard, or Discover). Near the end of your party and/or bonfire, your party coordinator will collect the balance due for any additional participants, pizzas, and other party add‐ons.
Party Coordinator: Hall Family Farm will provide a coordinator to assist your party. Parents are responsible for communicating with the coordinator on desired assistance. The coordinator will be available to provide assistance throughout the rental period but she will not be dedicated to your party. Ask for assistance at any time at the sales tent.
Parking: One private vehicle is permitted to park adjacent to the party tent. Your party coordinator will assist you in parking this vehicle.
Rules: Parents are responsible for ensuring that their guests obey all Hall Family Farm rules and signage, including No
Climbing, Keep Out, Stay Seated on Hayride, No Running in Strawberry/Pumpkin field, Do Not Throw Strawberries/Pumpkins, etc.
Rescheduling Policy: If a rescheduling request is received more than 14 days before the event date, we will do our best to accommodate the request and will not charge a fee for rescheduling. If a rescheduling request is received within 14 days or less of the event date, there will be a $50 rescheduling fee charged to reschedule to a different date or time. Due to our short season, we do not guarantee that your rescheduling request can be accommodated.
Cancellation Policy: Once a party or bonfire is booked and paid for, a cancellation request received more than 14 days before the event date will result in a $50 cancellation fee. The remaining balance will be issued as a Hall Family Farm credit to be used for another date or purchase at Hall Family Farm. There will be no refund or credit issued for cancellation requests made within 14 days of the event date.
Inclement Weather: You may request to reschedule at no charge or cancel your event with a full refund if the National Weather Service website forecasts 60% or higher chance of rain for zip code 28277 at any time starting three days before your event date and up to the start of your event. For example, for a party starting at 12 pm Saturday, you may reschedule or cancel any time Wednesday, Thursday, Friday, or Saturday morning if there is a 60% chance of rain at any point in that time period.
Under North Carolina law, there is no liability for an injury to or death of a participant in an agritourism activity conducted at this agritourism location if such injury or death results from the inherent risks of the agritourism activity. Inherent risks of agritourism activities include, among others, risks of injury inherent to land, equipment, and animals, as well as the potential for you to act in a negligent manner that may contribute to your injury or death. You are assuming the risk of participating in this agritourism activity.